Phyllis Whitright - City Clerk-Treasurer
City Hall
225 W Monroe Street
Decatur IN 46733
260-724-4307
The duties of the Clerk-Treasurer include (but are not limited to):
Prescribe the form of reports and
accounts to be submitted to the department, and inspect and revise the
accounts of all other departments.
Audit the accounts of the city and submit a report at the
end of each fiscal year concerning those accounts. Maintain separate accounts for each specific item of
appropriation made by the council to each department, and require all
warrants to state specifically against which if such items the warrant is
drawn. Retain charge of all books in her department. Present ordinances, orders, or resolutions to the mayor
for approval; prepare and keep an ordinance book. Have charge of all documents and books entrusted to her
by statute or ordinance Handle the employees retirements
Prescribe the manner in which creditors, officers, and employees shall be
paid.
Inspect and pay, or refuse to pay under certain conditions, all warrants
presented.
(IC 5-11-10-1 and IC 36-4-8-4)
Perform certain tasks in the negotiation and sale of bonds, and keep a
register of all bonds of the city when so required, and an account of
outstanding bonds or other obligations.
Manage and direct the finance and accounts of the city and make investments
of city monies.
Provides the common council with budget estimates, revenue estimates,
financial statements, and a proposed tax rate.
Keep records of council proceedings including the recording of all notes,
and preserve all papers relating to its business.
Administer oaths
Keep the city seal (IC 36-4-6-9 and IC 36-4-10-4)
Payroll for all city employees and pensioners
Handle the city's property/liability/worker's compensation insurance
Manage the health/life/dental insurance
Administration of Grants
Attend and prepare minutes of the Board of Public Works & Safety and Common
Council meetings.